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KCACTF National and Regional Stage Manager Fellowships


Purpose of the Fellowship:

The purpose of the KCACTF Stage Management Award is to provide student stage managers with feedback from professionals working in the field; to give outstanding student stage managers national recognition; and to provide the opportunity for student managers to attend the national festival at the Kennedy Center. Students who have stage managed a KCACTF associate or participating production entry are eligible for the Stage Management Award.

Any student may take part in the KCACTF Awards for the KCACTF Stage Management Fellowship Program, as long as their school has entered at least one associate or participating entry during the festival year. All entries must have been realized and produced at their home institution. Participants must attend their regional festival, and display their supporting materials and documentation

General Information on the KCACTF Stage Management Award:

Student stage managers may be nominated to attend their regional festival as regional stage management nominees regardless of whether the production from which they were nominated is itself selected for the regional festival. Regional stage management nominees must attend the Region I festival, bring their materials to and from the regional festival, display their materials, stage manage an assigned event and be interviewed by a professional stage manager in order to be eligible for nomination to the National Stage Management Award.

The guest professional, or professionals, will respond to the work of all regional stage management nominees who are present at the regional festival. One regional stage management recipient (national stage management finalist) will be selected. The selection process may include other guest respondents as determined by the regional design & technology chair.

Nominating a stage manager for the Region I Festival:

  1. All materials for nomination must be postmarked or emailed by December 15th, 2012. Late material will not be accepted.
  2. Only students who have stage managed an associate or participating KCACTF entry are eligible for the KCACTF Stage Management Award. Student stage managers must be nominated by the director or appropriate faculty mentor.
  3. Two letters of nomination written on institutional/departmental letterhead stationery must be sent or emailed to James Petty 2nd Co-Vice Chair of Design, Technology and Management for Region 1.
  4. Students must send or email to James Petty.
    • A resume that includes current contact information; email, address and current phone number.

If selected to participate at Region I KCACTF:

  1. After nomination, and appropriate notification from the regional design, technology and managment chair, the student stage manager will prepare their materials for the regional festival and register to attend. Registration forms for Region I can be found at http://www.kcactf1.org/.
  2. Stage managers will be assigned to a practical event at the festival such as an Irene Ryan round, one of the 6 x 10 plays or one of the 1 x 2 plays or any combination thereof. Students will be reviewed on their handling of the event.
  3. Stage managers will also be interviewed by a professional equity stage manager. They should bring their materials that are in the design and technical expo to the interview.
  4. The stage manager is also responsible for bringing the materials to the festival for display in the Design and Technology expo. Materials will be displayed on a table space, 30 inches deep and 36 inches wide. If they want, they may bring a foam board display for materials to be displayed vertically on the back of their table space.
  5. Set up times for the Design and Technology expo will be posted in the festival program which can be found on the website at http://www.kcactf1.org/
  6. Stage managers are encouraged to include all of the following materials in their display at the regional festival. Please note that an inability to provide all requested materials should not discourage or prevent students from participating in the stage management event. The materials requested are:
    • A one-page statement of the stage manager's production management approach.
    • Documentation –
      • At least one representative production photograph, in color, labeled as to scene/locale. It should illustrate the entire setting and its relationship to the stage and theatre space.
      • Playbill or program from the production.
      • Process – visual information such as
        • Effective collaboration with director, performers, designers, and production staff.
        • Effective management of rehearsal and performance process
        • Team building and personnel management.
        • Effective use of resources
        • Preparation of schedules, shift plots and running-sheets.
        • Script notation and calling the show.
      • Implementation – visual information such as
        • Prompt book/sample script with cues and blocking.
        • Effective use of schedules, lists, plots and running-sheets – for one performance.
        • Computer applications.
        • Indication of communication style of stage manager – such as examples of email correspondence.
        • Any other materials used to accomplish job.
      • All materials must be labeled with: the play title and playwright; and the student stage manager's name. Wherever possible the name of the stage manager's college or university should not be visible on the front of any materials.
      • *Be careful to maintain the privacy of individuals – do not include any paperwork that might indicate private information of cast, crew, or production staff. Examples: any lists with social security numbers; medical information forms; or address and phone numbers.
The stage manager finalist will be announced at the awards ceremony for the Region I festival. See festival program for dates and times of ceremony.

If selected as the Region I finalist:

The regional stage management finalist will be announced at the regional festival. National stage management finalists will be invited to attend the national festival in Washington , D.C in April.

If selected to attend the national festival, KCACTF will provide national finalists with travel, shared hotel accommodations and per diem for the period of national festival (normally Tuesday through Saturday). Attendance at the national festival is not mandatory; however, the National KCACTF Stage Management Award will be determined by a student's work assignments, and participation in workshops and master classes, while at the national festival. Faculty mentors are not able to observe workshops or master classes held during the national festival week. Please see the “What Next?” page for further information on the national festival.

For information on what is expected at the national festival, go to www.kcactf.org and click on ‘student’ then on ‘design technologies’ and find Stage Management Fellowship in the left column.


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